Just like the screen shot above says, I just love this snapshot. I was looking for a good example of a cluttered and unorganized desktop but knowing who’s screenshot this is I actually know, unlike how it seems to the eye, this is a very organized desktop. This is usually not the case though, she is the exception to the rule. I have never quite understood why some of the most organized individuals in real life are the most digitally unorganized on the planet? There is obviously a digital gap or digital divide between the two, and actually having an organized life has no correlation what-so-ever with being organized in the digital world.
I know several people who would never even leave a single tiny scrap of paper on the floor or anything out of place in their house, yet their computer desktop is strewn with random files all over the place, and if you were to venture inside the main halls of the computer, you’ve got boxes thrown here and there, furniture in the wrong places, and pieces of data everywhere… and they never ever clean house. It just keeps piling up and piling up like digitized version of Hoarders on A&E TV. Being digitally organized really is a beautiful thing to a techie geek, but it actually does serve some function and purpose as well, just like keeping your house clean serves a purpose. I realize some people just don’t care and don’t have the time to mess with it, but just because you can close the lid to your laptop and not have to look at it like a bunch of papers on your living room floor doesn’t mean it’s beneficial?
When those two organizational sides of life come together it’s pretty cool to see, but for those of us who need a little help from the digital side of organization practices, here are two of the very best apps that might help keep both sides organized and looking nice. There are some alternatives to these below, like pen and paper or other digital note-taking apps, but in terms of keeping it simple and very organized, these two are the best.
The best part about both of these apps is they function in the cloud. Things that don’t function in the cloud today are more than just slightly annoying, they are becoming obsolete (great current example would be the difference between Apple’s iBooks and Amazon’s Kindle App), especially when you need to access the information somewhere other than a computer locked to an actual desk. I know for those techies that read my blog these two apps are old news but there are still some people I run into each day that don’t know the value of these two apps. There are many more, if you have a favorite just let us know in the comments.
Evernote :: Remember Everything
Evernote is the very best note-keeping, paper-storage, sticky note, program out there. I have tried to not like Evernote but it has almost no rival in functionality, price, and features. Evernote will allow you to capture just about anything on the Internet you want and store it away in a folder (or notebook) to be accessed late via website app, desktop app, iPhone, iPad, just about any mobile device, from just about anywhere. It’s main use for me has been for scanning papers into pdf then uploading them to a notebook called receipts or something of the sort. They have a great free desktop version, perfect for just drag and dropping files, and you can share notebooks with coworkers or friends. There is a paid version but it’s cheap and offers a higher sync volume per month. Well worth the money if you use Evernote a lot.
DropBox :: Simple Online Cloud File Management
For extremely simple file management away from your desktop Dropbox is the only cloud based file solution that works seamlessly with your existing file management system. They also have a free and paid version and the paid is also well worth the money if you use more than their allotted free 2GB of space. Dropbox works just like another file folder on your computer but resides in the cloud, allowing you to access the files from anywhere, anytime. The only drawback I have found to Dropbox is it’s limited storage (2GB use to be a lot of data storage but today is almost nothing). Because they allow you to share folders with other people this 2GB’s of space can be used up almost immediately unless your shared folder peeps police their files well. Dropbox is the perfect solution for moving large files to other people without really getting into the world of Bit Torrents.
What’s your favorite organization app?